Complete Solution

Powerful Modules for Every Department

Comprehensive functionality covering every aspect of hotel operations

Front Desk Management

Karibu transforms your reception into a fast coordinated, and guest-friendly command center. From check-ins to housekeeping, every operation works together to deliver smooth service and happier guests.

Frictionless Reservations: Handle walk-ins, group bookings, or travel agent requests in seconds
Personalized Guest Service Keep detailed guest profiles to anticipate needs and boost loyalty
Instant Billing All restaurant or bar orders automatically post to the guest's room account
Smart Housekeeping Real-time room-status updates mean faster turnovers and spotless readiness
Automated Night Audits Save hours of manual balancing with a single-click daily close
Enhanced Security Seamless integration with electronic key lock systems

Point of Sale Management

Turn your restaurants, bars, and wellness facilities into profit centers with streamlined ordering, instant kitchen communication, and zero billing errors.

Faster Table Turns Orders reach the kitchen instantly—no lost tickets, no delays
Error-Free Billing Automatically post charges to guest rooms or settle on the spot
Smart Inventory Control Stock levels adjust in real-time with every sale, preventing shortages
Powerful Food Costing Know your exact profit margins with built-in recipe management.
Flexible Payment Options Accept cash, card, phone payments, or post to room—all in one system
Enhanced Guest Experience Table reservations with deposit tracking ensure smooth service
Staff Efficiency Works seamlessly on phones, tablets, pos touch screens and computers

Kitchen Display System (KDS)

Revolutionize back-of-house operations with real-time order management directly in your restaurant kitchen.

Seamless order management with organized ticket layouts
Enhanced accuracy eliminating miscommunication errors
Intelligent cook time monitoring with color-coded alerts
Instant recipe access for consistency across shifts
Real-time staff coordination between kitchen and service
Digital order display eliminating paper ticket confusion

Stores & Inventory Management

Take the guesswork out of purchasing and eliminate costly stock-outs or waste. Monitor every item from requisition to consumption.

Real-Time Visibility See current stock levels across all departments instantly
Automated Replenishment Low-stock alerts ensure you reorder before running out
Eliminate Waste Recipe ingredients auto-deduct with each sale, giving you accurate usage data
Streamlined Purchasing Generate purchase orders, track deliveries, and manage requisitions—all in one workflow
Complete Traceability Full audit trail from requisition through to usage
Better Vendor Management Track supplier performance, transactions and pricing history
Asset Protection Monitor cutlery, linens, and equipment to reduce losses

Accounts & Finance

Replace multiple spreadsheets with one integrated system that gives you real-time financial clarity.

Eliminate Double-Entry All transactions automatically flow into your accounting ledgers
Instant Financial Reports Generate profit & loss statements and balance sheets in seconds
Cash Flow Mastery Track every shilling in and out with detailed ledger reconciliation
Smart Budget Management Set and monitor operational and financial budgets effortlessly
Complete Visibility Monitor debtors, suppliers, expenses, and assets from one software

Human Resource Management

Simplify payroll processing and employee management with an easy to use software.

Effortless Payroll Process monthly or mid-month salaries with automatic tax calculations
Complete Employee Records Maintain all bio-data, contracts, and documentation in one secure location
Staff Accountability Track staff purchases at your points of sale and manage salary advances
Leave Management Approve and track leave balances automatically
Never Miss a Birthday Automated reminders help you celebrate your team
Custom Salary Structures Flexible payroll configuration to match your unique needs

Events & Banqueting

Transform event management from chaos to coordination. Handle conferences, weddings, workshops, and parties with confidence.

One-Screen Efficiency View all event details—bookings, payments, services, venues—at a glance
Professional Proposals Generate impressive quotations and function sheets instantly
Smart Food Budgeting Automatically calculate ingredient quantities, costs per plate, and profit margins
Deposit Tracking Manage partial payments and outstanding balances effortlessly
Outside Catering Coordinate off-site events with the same ease as in-house functions

Assets Maintenance & Repairs

Stop letting small problems become expensive emergencies. Stay ahead of maintenance needs and protect your investment.

Instant Issue Reporting Any department can flag problems (leaks, broken equipment, etc.) directly in the system
Automated Maintenance Scheduling Set service intervals and receive alerts before assets break down
Track Repair Progress Monitor every job from submission to completion
Extend Asset Life Preventive maintenance reduces replacement costs
Accountability Complete history of all maintenance activities and responsible personnel
Better Planning Anticipate costs and schedule work during low-occupancy periods

Remote Access

Stay connected to your hotel operations whether you're in the office, at home, or across the world.

24/7 Access View reports, approve requisitions, and monitor sales from any internet-enabled device
Daily Intelligence Receive automated email summaries of sales, expenses, cash flow, and key metrics
Faster Decisions Real-time data means you can respond to opportunities or issues immediately
Peace of Mind Check on your business anytime without being physically present

Guest Access Portal

Empower guests with unprecedented convenience through their personal smartphones.

Real-Time Bill Transparency Guests can view their current charges and account balance instantly from anywhere
In-Room Digital Ordering Checked in Room guests can easily browse your menu and place orders to the restaurant, bar, room and other F&B outlets from any location within or outside the hotel
Comprehensive Service Discovery The portal serves as a digital concierge, showcasing your property's full range of amenities, services and promotions.
Pre-Checkout Feedback Integration The instant feedback feature enables you to address concerns immediately before checkout. Transform potential negative reviews into opportunities for service recovery and guest retention.

Choose Your Perfect Package

Available in both online and on-site versions to match your hotel's needs

Rooms:

Monthly Annual

Starter Package

Ideal for just tracking sales

Enter rooms above to see pricing

Upto 5 concurrent user
Frontdesk
Front office management
Walkins and guest management
Group check-ins and check-outs
Room Inventory Management
Guest database and preferences
Interlinked with points of sale like restaurants, bars and health club
One click night audits
Lost and found items tracking
Guest invoices, quotations and receipts
Tax management
House Keeping Management
House Keeping Management including room blocking
Laundry Management
Website Booking Engine
Receive your website bookings directly in Karibu PMS
Automatic room availability update both in the hotel software and on the website
Online payments processing for website bookings
Points of Sale / Restaurant Software
Multiple points of sale including restaurants, bars, cafes
Health clubs management including gyms, swimmimg pools, steam bath and saunna
Recipe management
Food costing and budgeting
Table reservations and deposits management
Multiple settlement options including cash, credit, complimentary, electronic and phone payments
Compatible with POS touch screens, tablets, phones and computers
Auto recipe stock reduction upon selling
Printing captain orders in the kitchen / bar
Enterprise roles and permissions access security
Kitchen Display System
Kitchen Display System (KDS)
Instant display of orders in the kitchen
Ready order alerts on the waiters' terminals
KOT / Order processing time tracker
Stores / Inventory Management
Real time view of item quantities in all departments
Low stock alerts
Automated stock updates upon selling in the points of sale
Stores and purchase requisitions management
Multiple stores and purchases requisition approvers
Automated purchase orders generation (LPOs)
Complete purchases management
Goods Received Notes (GRNs), Stock Issue Notes and others
Fiancial Accounting
Automated complete accounting - No need for a separate accounting software
Suppliers management
Debtors management
Expenses management
Payment vouchers
Bank and Ledger Reconciliation
Costs of sales management
Customizable chart of accounts
Automated journal entry postings
Financial reports like the balance sheets, trial balances, profit & loss statements and more.
Human Resource Management
Employee bio-data management
Customizable payroll
Mid-month salary processing
Salary advances management
Leave management
Automated Tax calculations like PAYE, NSSF, LST
Staff debtors management
Birthday notifiers
Events and Banqueting
All event information on one interface
Event bookings and deposits management
Event services management
Event quotations
Event clients’ management
Event Function sheets and prospectus
Assets Management
Assets register and valuation
Assets depreciation
Assets location management
Assets disposal management
Remote Access
Stay connected to your hotel operations whether you're in the office, at home, or across the world
Guest Access Portal
Ability for guests to view their bills and payment details from their phones
Guest restaurant / bar ordering.
Show all features

Get Started

Standard Package

Perfect for growing hotels

Enter rooms above to see pricing

Unlimited users
Frontdesk
Front office management
Walkins and guest management
Group check-ins and check-outs
Room Inventory Management
Guest database and preferences
Interlinked with points of sale like restaurants, bars and health club
One click night audits
Lost and found items tracking
Guest invoices, quotations and receipts
Tax management
House Keeping Management
House Keeping Management including room blocking
Laundry Management
Website Booking Engine
Receive your website bookings directly in Karibu PMS
Automatic room availability update both in the hotel software and on the website
Online payments processing for website bookings
Points of Sale / Restaurant Software
Multiple points of sale including restaurants, bars, cafes
Health clubs management including gyms, swimmimg pools, steam bath and saunna
Recipe management
Food costing and budgeting
Table reservations and deposits management
Multiple settlement options including cash, credit, complimentary, electronic and phone payments
Compatible with POS touch screens, tablets, phones and computers
Auto recipe stock reduction upon selling
Printing captain orders in the kitchen / bar
Enterprise roles and permissions access security
Kitchen Display System
Kitchen Display System (KDS)
Instant display of orders in the kitchen
Ready order alerts on the waiters' terminals
KOT / Order processing time tracker
Stores / Inventory Management
Real time view of item quantities in all departments
Low stock alerts
Automated stock updates upon selling in the points of sale
Stores and purchase requisitions management
Multiple stores and purchases requisition approvers
Automated purchase orders generation (LPOs)
Complete purchases management
Goods Received Notes (GRNs), Stock Issue Notes and others
Fiancial Accounting
Automated complete accounting - No need for a separate accounting software
Suppliers management
Debtors management
Expenses management
Payment vouchers
Bank and Ledger Reconciliation
Costs of sales management
Customizable chart of accounts
Automated journal entry postings
Financial reports like the balance sheets, trial balances, profit & loss statements and more.
Human Resource Management
Employee bio-data management
Customizable payroll
Mid-month salary processing
Salary advances management
Leave management
Automated Tax calculations like PAYE, NSSF, LST
Staff debtors management
Birthday notifiers
Events and Banqueting
All event information on one interface
Event bookings and deposits management
Event services management
Event quotations
Event clients’ management
Event Function sheets and prospectus
Assets Management
Assets register and valuation
Assets depreciation
Assets location management
Assets disposal management
Remote Access
Stay connected to your hotel operations whether you're in the office, at home, or across the world
Guest Access Portal
Ability for guests to view their bills and payment details from their phones
Guest restaurant / bar ordering.
Show all features

Get Started

Premium Package

Complete hotel solution

Enter rooms above to see pricing

Unlimited users
Frontdesk
Front office management
Walkins and guest management
Group check-ins and check-outs
Room Inventory Management
Guest database and preferences
Interlinked with points of sale like restaurants, bars and health club
One click night audits
Lost and found items tracking
Guest invoices, quotations and receipts
Tax management
House Keeping Management
House Keeping Management including room blocking
Laundry Management
Website Booking Engine
Receive your website bookings directly in Karibu PMS
Automatic room availability update both in the hotel software and on the website
Online payments processing for website bookings
Points of Sale / Restaurant Software
Multiple points of sale including restaurants, bars, cafes
Health clubs management including gyms, swimmimg pools, steam bath and saunna
Recipe management
Food costing and budgeting
Table reservations and deposits management
Multiple settlement options including cash, credit, complimentary, electronic and phone payments
Compatible with POS touch screens, tablets, phones and computers
Auto recipe stock reduction upon selling
Printing captain orders in the kitchen / bar
Enterprise roles and permissions access security
Kitchen Display System
Kitchen Display System (KDS)
Instant display of orders in the kitchen
Ready order alerts on the waiters' terminals
KOT / Order processing time tracker
Stores / Inventory Management
Real time view of item quantities in all departments
Low stock alerts
Automated stock updates upon selling in the points of sale
Stores and purchase requisitions management
Multiple stores and purchases requisition approvers
Automated purchase orders generation (LPOs)
Complete purchases management
Goods Received Notes (GRNs), Stock Issue Notes and others
Fiancial Accounting
Automated complete accounting - No need for a separate accounting software
Suppliers management
Debtors management
Expenses management
Payment vouchers
Bank and Ledger Reconciliation
Costs of sales management
Customizable chart of accounts
Automated journal entry postings
Financial reports like the balance sheets, trial balances, profit & loss statements and more.
Human Resource Management
Employee bio-data management
Customizable payroll
Mid-month salary processing
Salary advances management
Leave management
Automated Tax calculations like PAYE, NSSF, LST
Staff debtors management
Birthday notifiers
Events and Banqueting
All event information on one interface
Event bookings and deposits management
Event services management
Event quotations
Event clients’ management
Event Function sheets and prospectus
Assets Management
Assets register and valuation
Assets depreciation
Assets location management
Assets disposal management
Remote Access
Stay connected to your hotel operations whether you're in the office, at home, or across the world
Guest Access Portal
Ability for guests to view their bills and payment details from their phones
Guest restaurant / bar ordering.
Show all features

Get Started

Karibu Hotel Software

Designed by Hoteliers for Hoteliers

ALL IN ONE Complete Hotel Solution

Proven to streamline all hotel operations

Premium Features at Affordable Rates

Built for Modern Hoteliers

One Integrated System

Cost-Effective Solution

Proven Track Record:

Customizable Platform:

Cloud & On-Premise

Secure & Reliable

See how Karibu works in 110 seconds

Powerful Modules for Every Department

Front Desk Management

Point of Sale Management

Kitchen Display System (KDS)

Stores & Inventory Management

Accounts & Finance

Human Resource Management

Events & Banqueting

Assets Maintenance & Repairs

Remote Access

Guest Access Portal

Our Clients

Choose Your Perfect Package

Starter Package

Standard Package

Premium Package

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